Top tips for saving money when organising events

How to cut costs without cutting corners 

With all the pressures of the credit crunch and world recession,  all businesses are looking at ways to save on costs. But if you are organising an event, how to do this without losing any of the essential sparkle and slick presentation. Here are my top tips... 

1. When negotiating costs with a venue, always haggle and never accept the first rate you are given. And remember Mosaic Events offer a free Venue Finder service - we can find the perfect venue for any event and negotiate the best possible price directly with the venue.
2. Instead of booking a day delegate rate – ask for a break down of costs first. You may be paying unnecessarily for services you don’t need or there could be areas where you could economise.
3. Cutting the afternoon tea and coffee break and finishing early can cut a sizeable chunk off the bill. Could be popular with delegates too!
4. Check with the venue what audio visual facilities are available on-site before you book the services of an external provider.
5.  Consider using the conference auditorium screen to promote event logos and brands instead of producing costly banners.
6. Using jugs of water instead of water bottles is far cheaper and much more eco friendly as well
7. And lastly reduce on printing costs by putting handouts and related documents on the events website for delegates to access after the event is finished.

If you have any further tips for saving money when organising events please email sarah@mosaicevents.co.uk