AV and extras for your event

Once you have confirmed your event, programme and venue for your event you need to think about the audio visual side of your event.

This is often an area over looked but can make an event, so something to always consider!

The type of audio visual equipment you may need depends on the type of event you are organising and how many people are attending, usually for larger numbers equipment is required such as projector, screen and PA system and microphones but for 1 to 1 interviews or small training courses a screen and projector are often sufficient.

AV helps with the practicalities of the event, you need to ensure all your delegates can see and hear your event clearly.  Depending on the room size and shape you may need to hire in extra screens, PA systems, microphones or staging to lift your presenter above the delegates.

Your speakers may also request certain equipment they prefer to use for their events, lapel microphones or a lectern and microphone are just some examples.

Always check with your venue what AV is included in the package price for your event as usually on a day delegate package a screen, projector, flipchart and sometimes internet access are included but if you are paying for room hire and then catering separately, equipment is often charged in addition to this so remember to factor equipment costs into your event budget.

Audio visual equipment also covers lighting if you want to have a special effect with lighting for an evening event or want to project your company logo around the venue, these are all factors to consider for producing that WOW factor at your next event. Make your event stand out with an impressive stage set of lighting effect.

Please contact Mosaic Events enquiries@mosaicevents.co.uk for any queries or enquiries for AV at your next event or to share your event AV experiences.

Managing your workload!

Everyone is busy, there are lots of jobs you need to complete throughout the typical working day, how can you manage your workload to ensure you complete all your tasks as required and are not working long after the working day should finish? 

Managing your workload is key to using your time effectively and as time is precious, in this week’s blog we have looked into some methods that will hopefully help you to work more efficiently!

We are sure you will have picked up many tips from colleagues, workplaces and your own experiences but we have looked into a number of suggestions as below:

•  To do lists  - this is probably the most obvious, but make an effort to spare five minutes at the start of your day or end of your week to plan for the week ahead listing tasks that you must complete in the working week and then breaking these down into keys tasks for each day
•  Break down your day into sections – for example perhaps 1 hour for each task, make sure you only focus on one task during the allocated time, and don’t move onto another project or idea until your time allocation is finished this will allow you to stay focussed and will help you get the job done!
•  Close your inbox!! If you have a specific job to do, shut down your emails so you are not tempted to read them as they come through distracting you from what you really need to get done, it is easy to get drawn away from a job when you see new emails coming through!
• Re look at your diary – often your diary will fill up with series of colleague and client meetings – re evaluate this and check if you do need to schedule all the meetings for the next week, can you just meet with colleagues once a week to go through any queries or problems or could your client meeting after the initial face to face meeting take place over a conference call saving you time out of the office and travelling to meet them
• Setting deadlines – do you have to send a report by a certain day or prepare for a meeting coming up? Set yourself realistic but strict deadlines to ensure your preparation or jobs are completed in time so you can update your clients and colleagues accordingly and within schedule, and so to not leave anything to the last minute when it could be rushed or you could arrive unprepared

We hope the time it took you to read our blog and the ideas, will help you be more productive and utilise your time better in the future!

If you have any tips that work for you or if you would like to write a blog for Mosaic Events please email sarah@mosaicevents.co.uk