Working in events you have to be organised and
to plan ahead and in this week’s blog we have looked at ways to help you do
this, to help keep your event on track!
Planning ahead plays an important part in the
success of your event; you must plan for all situations and possible problems
that may arise this could be in terms of your invitations, venue, catering,
equipment, speakers as just some examples.
For instance try and have a back up presentation
or speaker at your event just in case and site visit your venue in advance to discuss
all aspects of your event so you are familiar with the space and how the venues
work.
Budget! You must always start the planning with
a budget, showing exactly how much you have to spend for the event, income you require
or income being generated and the breakdown of costs for every element of your
event, and make sure you stick to it!
Include in your budget extra money for any
unexpected costs, extra AV may be required or you may need to pay an additional
speaker at the last minute, it is always better to have extra in your budget
than be caught out after your event.
Another important factor to consider is health
and safety, carry out a risk assessment for your event, this allows you to look
at your event more closely and consider any possible risks to your attendees,
staff and speakers and then time to prepare for these or put monitoring or
prevention methods in place.
Sometimes things happen which are out of your
control so it is not always possible to predict these scenarios and plan for
them but if you think carefully about your event in the planning stages and you
are prepared it can certainly save you time if any problems arise closer to the
event date!
If you have any more tips for planning ahead or
would like to write a blog for Mosaic Events please email sarah@mosaicevents.co.uk
No comments:
Post a Comment