Venue finding and finding the perfect venue for your event!

Finding a venue is one of the first stages when organising your event and it is important to get this right! You need to have the best option for your audience, the right location; facilities and most importantly price to fit with your event budget!

Venue finding can be daunting at first as there are now lots of different types of venues that can host your event, from hotels to conference centres to more unusual venues such as museums and football stadiums.  

Mosaic Events can help make your life easier when venue finding and save you time contacting the venues and help in reducing the costs for you, we have put together some tips to help when venue finding for your event:

1. Make your event objectives clear and the requirements needed from a venue for your event
2. Confirm the budget for your event as this will help with the venue types to look at
3. Confirm what you want to offer your delegates – three servings of tea/coffee or one in the morning and one mid afternoon – do you need pastries or just fruit/biscuits? Do they need a two course lunch or a quick sandwich? All these factors influence the prices the venues offer
4. Do you need anything extra from the meeting room/venue? Do your speakers need lots of AV equipment – of so it may be best to use a University or modern venue with all the equipment built in and included or do they just need a projector, screen and laptop? Is natural daylight a must for your event, do you need more than one meeting room for any workshop/break out sessions?
5. Location – central location close to train stations or outskirts with lots of parking – where are your delegates travelling from or do they need both?

Make sure consider all aspects of your event when searching for a venue or  if you haven’t got the time or need help finding the perfect venue for your event Mosaic Events offers a free venue finding service.  

We check availability and pricing for all venue types and we put together a proposal of at least three suitable options including availability, pricing, meeting room details and venue details with their website so you can have a look at the options for yourself. Our service allows you to save time, reduce costs and add value to your event. We can negotiate rates on your behalf for events and ask venues for added value to best accommodate your event brief or added extras to compliment your event.

Mosaic Events are a full service event management agency and we offer all event management services and support and in addition to this a free venue finding service.

If we can help find a venue for your next event please email enquiries@mosaicevents.co.uk or please share your experiences of searching for venues or experience of using a venue finding service.