This week we have put together some hints and tips to help
you enjoy your next event and keep any stresses at bay!
Produce an event format – make a detailed running
order for your event in advance, circulate it to all staff and suppliers at the
event so everyone knows where they need to be and their roles during the event. Run through this with the manager at your venue on the day and caterers so
there is no confusion over any times or setup for your event.
Have back up presentations – sometimes unforeseen
circumstances can prevent a speaker from turning up at your event, ensure you
have a back up presentation just in case that you can use if a speaker doesn’t show.
Be prepared – prepare for all eventualities, think of
everything in advance, trouble shoot anything you think could happen and have a
plan of action for these just in case. There are some things you cannot plan for but if you can be as prepared as possible it will be make everything easier if anything
did go wrong on the day.
Get some sleep! – make sure you get plenty of sleep
the night before so you are at your best ability and focussed to
work at your event and deal with anything that comes up along the way.
Try and take a break – this can be easier said than
done when you have delegates, speakers, exhibitors and an event to run, but try
to schedule a few minutes to sit down or go out and get some fresh air,
you will feel much better for it!
Learn from your mistakes – we are sure your events run
smoothly with delegates, but there is always something to learn for your next event. Take a few minutes
at the end of your event to think of anything you would do differently,
anything that didn’t work well or any issues with your venue or catering so you can then take these into consideration when planning your next
event
Please share your experiences of working at events, or if
you would like to write a blog for Mosaic Events please email sarah@mosaicevents.co.uk
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