Tips for making your event run smoothly!

 

There is so much to think about when organising your event we have put together a list of our top ten tips to hopefully help you make your event run smoothly!

1.       Produce your own signage for your event often the venue will provide this but it is useful to have any extras or have this with your company/logo on to help directly delegates as efficiently as possible

2.       Research in advance – check if there are any other events that clash with your proposed event date(s) – national events, local events, sporting events , bank holidays or school holidays are all worth considering before finalising and promoting your event

3.       Site  visit your venue so you are familiar with the venue layout and your event space and carry out a risk assessment on the day to ensure you are covered for any possible risks that may occur

4.       Print some reserved signs and use these on your back row or back tables at your event to stop other delegates sitting there so you have space for any late arrivals to enter the room without too much disruption

5.       Make time to test your equipment, don’t leave this to the last minute to allow you time to rectify any problems before your delegates arrive if needed!

6.       Take spare badges with you so you have them available, you may get last minute delegates or substitutes so you can put together a badge for everyone who attends

7.       Create a detailed running order for your event so all your staff, suppliers and the venue know exactly what is happening when and what they are doing

8.       Always have a back up of all your event details in case your equipment fails on the day

9.       Look after any VIP’s and special guests, dedicate a member of staff to look after them to show them around and show there they need to be

10.   Enjoy the event! As long as you plan everything in advance and you plan for all eventualities you can only do your best on the day and work to resolve any problems quickly and efficiently as required!

If you have any tips you would like to share or if you would like to write blog for Mosaic Events please email sarah@mosaicevents.co.uk